AI-enabled quality management
Quality documents an auditor trusts.AI that does the rest.
Doqumus replaces Word files on the quality manager's laptop with controlled revisions, real e-signatures, automatic supersession and an audit trail nobody can edit — including us. On top of that, an AI layer migrates your corpus, maps your clauses and analyses impact. It drafts and analyses. It never approves.
Built for ISO 9001 and API Spec Q1 manufacturers · Hosted in your region
SOP-12 · Rev C
Control of Documented Information
- Effective
- 12 Aug 2026
- Clauses
- ISO 9001 §7.5 · API Q1 §4.3
- R. Nair · AuthorPrepared · 04 Aug · 11:02 GST · step-up re-auth
- S. Haddad · ReviewerReviewed · 05 Aug · 16:38 GST · step-up re-auth
- A. Rahman · Quality ManagerApproved · 06 Aug · 09:41 GST · step-up re-auth
The starting point
Word files, email approvals, and a folder called FINAL_v3
Most certified manufacturers run their quality system on documents that were never under control in the first place. It survives audits until it doesn't.
The shadow document
A procedure gets emailed, saved locally, edited, and printed. Now two versions are in use on the shop floor and nobody can say which one is current.
The approval you cannot prove
“Approved by email, 2023.” An auditor asks who approved it, when, against which revision, and what they were attesting to. The mailbox does not answer that.
The pre-audit scramble
Three weeks of evenings rebuilding a paper trail that should have been a by-product of doing the work. Every surveillance cycle. Every time.
The validated core
The boring part, done properly
Everything an auditor judges you on, built as a small system that changes slowly and is validated as a whole. This is the part that has to be right before anything clever is worth having.
Revisions with real effectivity
E-signatures that mean something
A trail nobody can edit
Read-and-acknowledge, automatically
The approved bytes, provably
Everything relatable to everything
The AI layer
AI drafts and analyses. A human signs.
Most eQMS vendors bolt AI onto the record. We separated them architecturally: the AI layer reads everything and writes to exactly one place, and the only route from there into a controlled record is a human e-signature.
AI layer
Iterates fast · outside the validation boundary
- Ingestion & classification
- Clause mapping & gap analysis
- Change-impact analysis
- Drafting
Proposals store
The only thing AI can write to
Uncontrolled
Model, prompt version and parameters recorded
Visible on screen. Never mistakable for a controlled revision.
The one door
Human approval + e-signature
The promotion event records “AI-drafted, approved by X” — permanently.
Validated core
Small · changes slowly · auditor-facing
- Document control
- Workflow & e-signatures
- Records
- Audit trail
The AI layer reads everything and writes nothing except proposals. There is no other path in — not for an administrator, not for us.
Corpus migration
Clause mapping & gap analysis
Change-impact analysis
Grounded search with citations
Two audiences
A system judged twice, by people with different standards
Both have to be won. Losing either loses the quality system.
The quality manager
Compares every workflow against Word plus email — which is fast, familiar and free. So routing an approval has to take less effort than sending the email did, and the shop floor has to acknowledge a document on a tablet without training.
- Approvals routed automatically by the approval matrix
- Supersession handled by the system, not by memory
- Training obligations raised the moment a revision goes effective
- No licences to ration — everyone who needs the system has it
The auditor
Compares every record against ISO 9001 §7.5 and API Q1 document control, and is professionally sceptical about software that could have been edited after the fact. So the answer to “can this be changed?” has to be structural, not a policy statement.
- Every regulated action an append-only, hash-chained event
- Chain heads anchored to write-once storage each month
- Signature meaning, identity and content hash bound together
- The validation package regenerated with every release
Residency & isolation
Your quality records never leave your region
Hosted in Azure UAE North for Gulf customers. Every row of tenant data carries a tenant identifier enforced by the database itself; object storage is encrypted per tenant; embeddings, clusters and indexes are tenant-scoped.
Your content is never used to train models — not ours, not anyone's. Language-model calls are transient processing under contractual no-training terms, and a tenant can turn the AI layer off entirely. The core quality system works without it.
In-region at rest
Isolated per tenant
No training on your data
Validation pack included
Pricing
We never count your users
Not your readers, not your authors, not your approvers. A quality system is only compliant when everyone who should be in it is in it, and pricing by headcount punishes exactly that. So people are not an input to the price at all — what you pay is set by how many sites you run and how many documents you keep under control.
Start by finding out what you actually have.
A free program you run on your own machine counts what is really on your shared drive: how many documents, how many are copies of each other, how much is scanned paper. It sends us nothing. Reading it together is the step after that, when you want it.